Budget Committee

About the Committee

Budgeting 101 Website (Canvas) 

 

The Budget Committee is a Subcommittee of the College Council. The Budget Subcommittee has the responsibility for coordinating budget planning in a manner that assists the institution in effectively utilizing its fiscal resources in the pursuit of the college's mission. The committee establishes an annual Budget Planning calendar, utilizes instructional and non-instructional program reviews and budget requests in the budget planning process, recommends institutional fiscal priorities within funding parameters, informs the college community of overall budget matters, including the identification of key indicators of the college’s fiscal health, evaluates the fiscal impact of proposed institutional plans and other policy-level actions at the request of the President or College Counsil, identifies patterns of change in the college operating environment that may have a significant impact on college budget planning or fiscal operations, identifies potential areas for analysis of cost savings or effective use of resources.

FUNCTIONS

1. Become knowledgeable and “experts” about the college budget and process.

2. Update and follow the established Budget Planning Process.

3. Review and update processes and procedures to make recommendations on the development of the college budget.

4. Document and communicate the budget process and yearly timeline to all campus constituency groups.

5. Communicate information about the current state of the college budget to all campus constituency groups.

6. Review district and college priorities, including: a. Governing Board Policies

     b. Chancellor/District Priorities

     c. President’s Goals and Action Plans

     d. College Strategic Plan

     e. Program Reviews

7. Develop “Standards for Budget Recommendations”.

8. Review requests and prioritize budget recommendations and submit them to the College Council.

9. Maintain an ongoing sharing of information and recommendations with campus representatives on the district budget committee.

10. To review and make recommendations regarding unspent funds for the

college, categorical, and one-time funds.

11. Review Accreditation Standards to ensure that the budget development process complies with the ACCJC Accreditation Standards.

12. Recommend to the College Council issues as they relate to the college budget.

13. Report regularly to the College Council on committee proceedings.

 

MEETINGS

Meetings are to be held on the 1st and 3rd Fridays of each month during the semesters. The co-chairs shall call regular and special meetings.

QUORUM

1. A quorum shall consist of a majority of the members, including the co-chair.

2. A vote will be taken on all matters requiring a vote, and the facilitator shall cast a deciding vote in all votes ending in a tie.

AGENDA

1. All agenda items must come to the Budget Committee through the co-chair.

2. The deadline for submitting agenda items is (3) days prior to the scheduled meeting.

3. The agenda and supporting materials will be posted two (2) days prior to the meeting.

Members

Vice President, Finance & Administrative Services (1) co-chair

Vice Presidents (2)

Deans (2)

Director, Enrollment Services (1)

Director, Information Technology (1)

Faculty Representatives (4) (1 co-chair)

Classified Representatives (4)

Student Representative (1)

Budget Analyst (1)

Secretary (non-voting)

     Total Membership 17

 

Members

• Griselda Aceves, Vice President, Finance & Administrative Services (chair)
• Thad Russell, Vice President of Instruction
• Clementina Macias, Vice President of Student Services
• Michelle Miller-Galaz, Dean of Instruction
• Andres Orozco, Dean of Instruction
• Marie Bradi, Director of Enrollment Services
• Manny Caceres, Director of Information & Technology
• Elliot Vest, Faculty - Mathematics
• Theodore "Diran" Lyons, Faculty – Fine & Applied Arts
• Elisa Queenan, Faculty – Business/Economics
• Chris Ebert, Faculty – Librarian (co-chair)
• Karen Aguillon, Budget Analyst
• Vern Butler, Classified – Information Technology
• Marisa Rios, Classified – Student Success
• Maria Arechiga, Classified – Business Services
• Jackie Peters, Classified – Business Services/M&O
• Vacant, ASPC Representative (Student)
• Jacob Sandoval, (ASPC Representative) (non-voting)
• Vacant, Secretary (non-voting)

     Total Membership: 17